DIRECTORATE OF ACADEMIC PLANNING & QUALITY ASSURANCE
Dr Ikechukwu J. ANI (Rev. Father)
[NUC Trained Director of Academic Planning & Quality Assurance; PhD Theol; MA Phil; Dipl. Educational Psychology]
THE EMERGENCE OF ACADEMIC PLANNING AND QUALITY ASSURANCE UNIT IN NIGERIAN UNIVERSITIES
The history of the Academic Planning Unit in Nigerian universities dates back to the early 1980s when the Unit was established to coordinate academic activities and programmes in the Nigerian universities and thus streamline uncoordinated growth and development, as well as unnecessary duplication of courses by various teaching units.
The Unit collects and manages data to guide the academic development of universities with a view to ensuring compliance with National Universities Commission’s (NUC) Minimum Academic Standards and the University Senate’s academic requirements.
MAJOR FUNCTIONS OF THE DIRECTORATE
In addition to his other assignments in the university, the Director of Academic Planning and Quality Assurance is responsible for the effective and efficient discharge of the following duties of the Directorate:
a) Assisting the Vice Chancellor on matters relating to the academic thrusts of the university such as staffing and academic development programmes.
b) Providing quality assurance for the university by guiding each unit on the operation of the university’s academic standards.
c) Seeking clarification from NUC on academic matters and providing such to appropriate sections of the university through the Vice Chancellor.
d) Maintaining a computer based data bank on student and staff statistics for use in planning, budgeting and other management purposes.
e) Coordinating and collating information in response to NUC requirements for national planning purposes.
f) Promoting the quality of teaching, learning and research in the university through periodic evaluation of academic activities in the university.
g) Providing academic liaison between GO University and external bodies (both local and foreign) on academic matters. For instance, membership of the Association of African Universities (AAU), etc.
The Director of Academic Planning and Quality Assurance serves as a member of the following university bodies and commissions: Senate; Postgraduate School Board; different Development Committees, among others.
[B.Sc. Pol. Sc., MBA General]
(Special Responsibility for the Faculty of Management and Social Sciences)
a) Collecting, analysing and interpreting of data from relevant university bodies.
b) Updating data on students, and on academic and administrative staff of the university.
c) Ensuring data collection on continuous development in the university (staff enrolment, training, turn over, etc.)
d) Monitoring and measuring effectiveness and efficiency of all academic and administrative departments and in other units of the university.
e) Participating in university curricula and other system review activities.
f) Undertaking the production and review of the Academic Brief of the university periodically.
g) Assisting the departments of the university in ensuring compliance with NUC prescribed guidelines, and in completing the self-study forms for accreditation purposes.
h) Monitoring the performance of both academic and administrative staff of the university.
i) Monitoring the use of academic infrastructures.
j) Monitoring the availability of books and other publications (including electronic materials) in the library which are relevant to the academic programmes of the university; and monitoring the Librarian’s plan for the acquisition of these materials.
k) Ensuring that course evaluations are completed and analysed each semester.
l) Attending departmental meetings as assigned.
m) Providing weekly reports on assigned duties.
Discharging other duties as may be assigned from time to time by the DAP.
Chinwendu Doris Umeh
[B.Sc. Banking & Finance]
(Special Responsibility for the Faculties of Arts and Education)
a) Ensuring that the quality control measures established for the academic and administrative staff and the students of the university are maintained.
b) Monitoring the performance of academic and administrative staff of the university.
c) Monitoring compliance with specified admission quota of each programme.
d) Monitoring the implementation of admission requirements of each programme.
e) Monitoring the use of academic infrastructures.
f) Ensuring that course evaluations are completed and analysed each semester.
g) Attending departmental meetings as assigned.
h) Discharging secretarial duties.
i) Providing weekly reports on assigned duties.
j) Discharging other duties as may be assigned from time to time by the DAP.
[HND Secretarial Admin.; B.Sc. Management]
[Special Responsibility Domain]
a) Providing Annual Consolidated Report, projections and analysing relevant data for the university’s budget and funding.
b) Undertaking the storage, retrieval and utilization of relevant institutional data for approved researchers, academic staff workload, areas of specialization, research output and public performance output.
c) Undertaking the production and or review of the Academic Brief of the university periodically.
d) Using collected data or information to make projections and advise on areas of concern or alert.
e) Collecting, analysing and storing of statistical data from other universities.
f) Documenting information on the academic programmes of the university.
g) Preparing of research materials on the basis of data supplied from Feedback Planning Section of the Unit.
h) Analysing and interpreting of university’s annual and trend statistics.
i) Undertaking the publication of university records, statistics and research reports.
j) Ensuring that course evaluations are completed and analysed each semester.
k) Auditing students’ and staff files regularly to ensure completeness of required contents.
l) Undertaking secretarial duties.
m) Providing weekly report on assigned duties.
n) Discharging other duties as may be assigned from time to time by the DAP.
Where is the Evidence?
ACADEMIC PLANNING AND CURRICULUM DEVELOPMENT
As stated in the Academic Brief of the University (Vol. 1, pg 20), the Academic Planning and Curriculum Development Committee shall consist of the following members:
i) Deputy Vice Chancellor, Chairman
ii) Director of Academic Planning (DAP)
iii) One (1) Representative of each Faculty or Institute
iv) One (1) Representative of the Postgraduate School
v) One Representative of the University Librarian, and
vi) Registrar or the nominee as Secretary
The Senate has therefore appointed the following as members of the Committee starting from the academic year 2015/2016:
i) Prof. Dr E.C. Onyeneje, Deputy Vice Chancellor, Chairman
ii) Dr Ikechukwu J. Ani, DAP
iii) Prof Dr Aaron Eze, Rep. Faculty of Education
iv) Prof Rina Okonkwo, Rep. Faculty of Arts
v) Dr Nick Igwe, Rep Faculty of Management and Social Sciences
vi) Dr Ndidiamaka Ozofor, Rep. Faculty of Natural and Applied Sciences
vii) Prof Dr Eugene Nwadialor, Rep. General Studies Division
viii) Mrs Mary Ellen Chijioke, University Librarian
ix) Prof Dr Richard Okafor, Rep. Student Affairs Unit
x) Franklyn Ugwu, Rep Registrar, Secretary
2. Terms of Reference
The Committee’s Terms of Reference shall be to:
i) Formulate, for the consideration of the Senate, guidelines to govern attainment of quality in academic programmes in the University;
ii) Establishing an order of priority and advising on academic development in the University;
iii) Review the existing guidelines from time to time and consider matters on quality assurance for appropriate recommendations to the Senate;
iv) Examine and recommend to the Senate for consideration and approval, academic programmes other than PG programmes, as submitted by Faculties;
v) Ensure that academic programmes conform to general regulations and credit weighting;
vi) Monitor academic programmes to ensure that they meet acceptable standards of excellence.
In practical terms, these responsibilities require the committee to:
i) Formulate and present to the Senate academic regulations to ensure the attainment of quality in all academic programmes of the university.
ii) Formulate and present to the Senate criteria for evaluating the quality of all academic programmes of the University.
iii) Formulate and present to the Senate proposals for a continuing programme of quality assurance in the academic programmes of the university.
iv) Review from time to time the overall structure of the curriculum of the University to ensure that it meets the goals of the University and conforms to NUC regulations.
v) Receive and review for presentation to Senate all proposals for changes in the curriculum, to ensure that they meet the goals of the university, criteria of academic excellence, and external regulations governing the operation of the University, such as for credit weighting.
vi) Periodically review all existing programmes to ensure that they meet the above conditions.
vii) Represent the Senate in preparing for formal accreditation exercises.
vii) Review periodically its own procedures.
i) Quality Assurance: The committee shall receive and review for presentation to Senate all proposals for changes in the academic regulations of the university. The committee may also initiate proposals for presentation to Senate. Final responsibility for approval of all academic regulations rests with Senate.
ii) Evaluation and Quality Enhancement: The committee shall also develop and present to Senate for approval a process for evaluation of all programmes and for enhancement of quality, including the review of each academic programme at least once in every five years. In developing the quality assurance programme, the committee would ensure that it simplifies preparations for accreditation as much as possible.
iii) Proposal of New Programmes: Anyone wishing to propose a new academic or major change to any existing programme should consult with the Director of Academic Planning and experts in the field to ensure that the proposal is as acceptable as possible. A proposal related to an existing Department must be reviewed by the Departmental Board and the Faculty Board, then forwarded to the committee via the Chair of the committee, with a copy to the Director of Academic Planning. If the programme is not relevant to the work of any existing Department, it should be reviewed by the Faculty Board before being forwarded as above. Proposals related to no specific Unit within the current academic structure should be presented to the committee through the Director of Academic Planning. Once satisfied that the proposed programme will further the goals of the University and meet National Universities Commission’s criteria, the committee will forward the proposal to Senate for its approval.
iv) Changes to Existing Programmes: Proposals for changes to existing programmes should reach the committee by the same route as those for new programmes. All proposals for changes to a programme must be forwarded to Senate for final approval.
v) Assistance in Accreditation Procedures: Primary responsibility for preparing for accreditation rests with Departments, Faculties and the Director of Academic Planning. The committee will assist in communicating responsibilities to academic units as directed by Senate or requested by the Director of Academic Planning.
vi) Review of Procedures: These procedural guidelines shall be reviewed at least once every five years. Anyone finding them to be unduly cumbersome or ineffective in meeting the goals of the committee may propose changes through the Chair of the committee at any time.
The quorum for meetings of the Committee shall be 50% of members including the Chairman. To accomplish its goals, the committee works closely with the Director of Academic Planning who has primary administrative responsibility in these areas.
The Directorate of Academic Planning & Quality Assurance
Godfrey Okoye University
For the internal use of the Godfrey Okoye University Enugu